Accounts Payable Invoice Automation

We provide you with the solution to simplify and speed up invoice management – in SAP and beyond. So you can focus on what’s really important! Your benefits:

Save Time & Money

Simplify and speed up your AP processes by at least 50% with digital workflows from xSuite.

Level up Automation

Maximize your touchless rate, even for invoices without PO-reference, with our AI-fueled solutions.

Gain full Transparency

Have all information on your AP processes available immediately and at once – for full compliance and traceability.

Functions Enabling Your Success

E-Invoicing and Supplier Portal

Digital, structured invoice formats and their exchange via supplier and e-invoicing portals are the future of accounting. With xSuite Invoice you’re able to benefit from the advantages machine readable documents (XML) offer. The solution offers its own supplier portal as well as the integration into various e-invoicing portals.

Intelligent Document Capture

If you’re still stuck with incoming PDF or even paper invoices, xSuite’s intelligent document capture component supports you. The AI-fueled solution digitizes, captures, converts, and interprets invoices and transfers their content to your SAP system, every information exactly where it’s needed. Validation takes place seamlessly integrated within SAP, including display of the invoice image.

Digital Workflows

They key to speeding up approval and release process in AP are digital workflows. xSuite’s workflows are flexible and adaptable to match exactly your company’s setup and structure. 3-way-matching and AI-based accounting proposals add up to increase automation level. And in the end, every process step is logged traceably for full compliance.

AI and Fraud Protection

Artificial Intelligence does not only enhance capture results and supports in account assignment, agent determination, etc. Based on deep learning technology, xSuite’s AP automation offers advanced analytics as well as fraud protection capabilities.

SAP and beyond

xSuite Invoice is not only seamlessly integrated into SAP (modules: MM, FI, PS-CD, PS-M), but as well certified for various SAP ECC and SAP S/4HANA systems and deployment models, incl. RISE with SAP. SAP S/4HANA Cloud customers can use the solution via the SAP Business Technology Platform. In addition, xSuite Invoice offers a web client to easily include other ERP systems as well into your SAP ecosystem.


Have you decided for a "cloud first" or "clean core" strategy? Perfect! Then our solution on the SAP Business Technology Platform is ideal for you. Take advantage of an invoice workflow that is optimally tailored to SAP users, without the need to install any add-on in your SAP system.
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Customer Success with xSuite Invoice

Dole Packaged Foods

With xSuite’s solution, we have achieved all the goals we set for ourselves in AP automation. Read success story

IBA (Ion Beam Applications S.A.)

We are very satisfied with the support and project implementation by the xSuite Group. The consultants are dedicated and respond quickly and with competence to our inquiries. Read success story

KIRCHHOFF Automotive

We particularly liked the fact that the validation of invoices takes place within SAP. The price-performance ratio was very good and the interpersonal aspect felt right too. Read success story

Panasonic Europe Ltd.

Today we map our entire invoice verification using the xSuite Invoice workflow solution, which is based on SAP standards. As a result we are able to achieve extensive standardization for processing invoices and credit notes throughout Europe. Read success story

Knowledge & Resources for Accounts Payable Invoice Automation

Product information xSuite Invoice

Download PDF

Why automated invoice processing?

Read white paper

What Exactly is E-Invoicing?

Read blog article

Webinars on the xSuite Invoice solution

Register here
All resources for Accounts Payable Invoice Automation

Choose Between our Packages and Request a Quote!

Packages Essentials Premium
Supported Systems and Modules
  • SAP S/4HANA Cloud (extended & private Edition)
  • SAP Modules: FI, MM, PSCD, PSM
  • Other ERP systems
  • SAP S/4HANA Cloud
  • Capture Public Cloud
  • Capture on-premises
  • Capture Private Cloud
  • Interfaces (incl. ArchiveLink)
  • Workflows
  • Testsystem
  • Recurring Documents
  • Process Analyzer
  • Prediction Server
Chargeable Add-ons
  • E-Invoice
  • Business Partner Portal
Contact Request a quote Request a quote

FAQs about Accounts Payable Invoice Automation with xSuite Invoice

How many steps should an AP approval process have?

For invoices without PO reference (SAP FI) we recommend at least two workflow steps: one person approves the invoices, another person does the release. For invoices with PO reference (SAP MM), however, it is possible to automate approval and release, so that no manual approval has to take place at all, in case of a 3-way-match.

That being said, nevertheless it is possible to setup more sophisticated invoice approval and release process, with any number of steps, depending on your compliance requirements. 

What does e-invoicing mean?

When talking about “e-invoicing”, the exchange of machine-readable documents in XML format is meant. This can happen either via an e-invoicing or supplier portal, or simply, via email. From e-invoices the data can be transferred directly and automatically to the ERP system, document capture is no longer necessary. This eliminates one of the biggest sources of errors in AP processes. PDF files do not count as e-invoices in a narrow sense, because they still need to go through OCR.

What does “PO flip” mean?

PO flip is a feature of our Business Partner Portal. It means via the portal you’re providing a purchase order to your supplier. And within the portal the supplier can flip it into the following documents on his own, e.g., an order confirmation, or an invoice, and automatically return it to you. Everything is automatically sent back to your SAP system and available immediately.

Do I need to have SAP Fiori to use your AP solution?

No. Any user can take part in the workflow process either via SAP Fiori or via the SAP GUI. Administrative tasks are available in both worlds, too. So, it depends on your GUI strategy, whether you want to offer SAP GUI or SAP Fiori or both. Several functions are even available in xSuite’s web client (e.g., invoice capture validation).

Does xSuite Invoice support SAP S/4HANA Cloud as well?

Yes. The software is not only supporting, bus as well certified for SAP S/4HANA Cloud, extended edition, and SAP S/4HANA Cloud, private edition, and RISE with SAP. For the public cloud offering SAP S/4HANA Cloud we’re offering dedicated workflows based on the SAP Business Technology platform.

What is the minimum number of invoices per year to use your AP solution?

The smallest license package we offer, includes processing of up to 6,000 invoices per year. Our experience shows that this is the level at which automating AP processes starts to bring a quick ROI (i.e., under 24 months). With a higher annual volume of incoming invoices, the potential savings increase, and an implementation often pays for itself within a few months.

What options does xSuite Invoice offer to monitor KPIs?

xSuite Invoice comes with a monitoring tool called Process Analyzer. This can be used to measure key performance indicators, e.g., cash discount loss per vendor, lead times of invoices, users involved, top suppliers, etc.

If you already use a BI tool, such as Microsoft Power BI, an integration of xSuite Invoice is easy to set up via a standardized API.

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