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Expert Knowledge on Digitalization & Automation of Business Processes

xSuite Blog

Expert Knowledge on Digitalization & Automation of Business Processes

How xSuite can help companies in the Benelux to comply with E-Invoicing regulations

Topic: E-Invoicing

xSuite is a leading provider of AP automation solutions. We offer a range of solutions that can help businesses in Belgium, the Netherlands, and Luxembourg to comply with E-Invoicing regulations. In Belgium, the Netherlands, and Luxembourg, electronic invoicing (E-Invoicing) is becoming increasingly common. In all three countries, there are regulations in place that require businesses to use E-Invoicing for certain types of transactions.

In Belgium, E-Invoicing has been mandatory for all public sector transactions since 2013. In 2022, the Belgian government announced plans to make E-Invoicing mandatory for all B2B transactions by 2026. The Belgian government has developed a national E-Invoicing platform called Mercurius. Mercurius is a web-based platform that allows businesses to send and receive E-Invoices. In the Netherlands, E-Invoicing has been mandatory for public sector transactions to the central government since 2017. In 2019, this has been extended to all public sector transactions. In Luxembourg, E-Invoicing has been mandatory for all public sector transactions since 2019. The European Union started an initiative called ViDA ("VAT in the Digital Age”). This includes mandatory E-Invoicing for B2B transactions between member states that shall become effective in 2028. This will boost E-Invoicing in Belgium, the Netherlands and Luxembourg as EU-member states as well.

Benefits of E-Invoicing

E-Invoicing has revolutionized the way businesses process invoices, offering a plethora of benefits that can enhance operational efficiency, accuracy, and visibility. E-Invoicing eliminates the need for manual data entry and paper-based processes, streamlining invoice workflows and reducing the time spent on administrative tasks. This translates into significant cost savings and increased productivity, allowing businesses to focus on core business activities.The digital nature of E-Invoices minimizes the risk of errors, as information is automatically transmitted and validated. This reduces the likelihood of miscalculations, incorrect data entry, and processing delays, ensuring that invoices are accurate and compliant with financial regulations.

When E-Invoicing is combined with AP automation, it provides businesses with real-time visibility into invoice status, allowing them to track processes, and identify potential issues promptly. This enhanced visibility enables businesses to take proactive measures to resolve payment discrepancies and improve cash flow management. Integrating E-Invoicing into business operations can significantly transform a company's financial processes, leading to improved efficiency, accuracy, and visibility. By embracing the digital transformation of invoice management, businesses can unlock a world of benefits that drive operational excellence and financial success.

E-Invoicing is becoming increasingly important in Belgium, the Netherlands, and Luxembourg. As the use of E-Invoicing continues to grow, businesses in these countries should be prepared to adopt this technology.

xSuite's E-Invoicing solutions

Our solutions offer a comprehensive range of features that empower businesses to streamline and automate their invoice processes. With support for a wide variety of E-Invoicing formats, including Peppol BIS Billing 3.0, Factur-X, XRechnung, FatturaPA, UBL, and other XML-based formats, businesses can seamlessly adhere to the latest E-Invoicing regulations across three key regions. Integrating seamlessly with existing business systems, such as SAP ERP and SAP S/4HANA, xSuite's E-Invoicing solutions eliminate the need for manual data entry and ensure a seamless flow of information. This integration fosters efficiency and reduces the risk of errors, promoting a more streamlined and cost-effective invoice management process.

The user-friendly interface of xSuite's E-Invoicing solutions empowers businesses to effortlessly generate, send, receive, and process E-Invoices. This intuitive design simplifies the invoice process, minimizing training requirements and maximizing adoption across the organization. By combining comprehensive E-Invoicing capabilities, seamless integration, and a user-centric interface, xSuite provides businesses with the tools they need to embrace E-Invoicing and achieve operational excellence.

Help businesses in Benelux to comply with E-Invoicing regulations

xSuite is committed to helping businesses in Belgium, the Netherlands, and Luxembourg comply with the ever-evolving E-Invoicing regulations. With our comprehensive approach, we provide businesses with the guidance, implementation, and training they need to seamlessly embrace E-Invoicing and achieve compliance. Our expertise in E-Invoicing regulations allows us to provide companies with tailored guidance on the specific requirements in each country. We ensure that businesses understand the intricacies of E-Invoicing legislation, enabling them to make informed decisions and avoid non-compliance penalties.

We go beyond mere guidance by implementing E-Invoicing solutions for businesses. We take the burden of implementation off your shoulders and ensure that the solutions are integrated seamlessly with your existing SAP systems. This eliminates the need for businesses to invest in internal resources and expertise, saving you time and money. To fully equip companies for E-Invoicing success, we provide comprehensive training on the practical aspects of using E-Invoicing solutions. We empower users to navigate the system confidently to generate and send E-Invoices effectively and process incoming invoices easily and track their progress.

By partnering with xSuite, businesses in Belgium, the Netherlands, and Luxembourg can rest assured that they are compliant with E-Invoicing regulations. This compliance is accompanied by numerous benefits, including increased efficiency, enhanced accuracy, and improved visibility into their financial transactions.



Silke Carstens is an International Marketing Manager at xSuite Group, with over 10 years of experience in B2B marketing. She has worked for a variety of companies, from large corporations to medium-sized businesses. Silke is passionate about helping technology companies grow their business internationally. In her current role, she is responsible for developing and executing marketing strategies for the Asia Pacific, Nordic, Benelux, Spain, and CEE regions.

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