Intelligent Procurement
in SAP: Faster Buying.
Stronger Governance.
Touchless process Purchase Orders, Order Confirmations, and Delivery Notes End-to-End.
Guide every request into compliant buying in SAP.
Standardize PO, OC, and DN processing end to end.
Fewer emails, faster confirmations, clearer status in SAP.
Reduce Maverick Buying and Downstream Exceptions
Give requesters one guided, compliant entry point embedded in SAP. Centralize control, strengthen policy adherence, and reduce off-process buying. Use free-text forms, upload your own catalogs, or connect external catalogs via OCI so requesters stay in the governed process.
Guide requesters through one compliant entry point in SAP
Offer free-text, internal catalogs, and OCI punchout buying
Enforce item-level approvals with governed workflows
Increase adoption of compliant buying to curb off-process spend
Consolidate demand to capture buying synergies and reduce total cost
Reduce off-process invoices and downstream AP rework
Automate Procurement Documents End-to-End
End to end and automate Purchase Orders, Order Confirmations, and Delivery Notes so teams spend less time chasing updates. Suppliers respond in different formats and channels. xSuite Procurement centrally captures and validates Order Confirmations (OC) and Delivery Notes (DN) so matching can start automatically.
Standardize Purchase Orders (PO) and keep processing consistent
Capture OC data with LLM-based extraction from any format
Validate extracted data with rules before it updates SAP
Detect mismatches early to prevent downstream invoice blocks
Keep document status transparent in SAP across the lifecycle
Reduce manual follow-up and avoid delays
Fix Root Causes in Procurement - Not Exceptions in AP
Match invoices against Order Confirmations and Delivery Notes data (three-way matching) to boost touchless processing and prevent fraud.
Invoices post only when purchasing and receiving data is complete, consistent, and auditable.
- Ensure fraud protection with controlled, traceable three-way matching
- Eliminate blocks and clarifications through higher match quality
- Save money due to less exception handling
Why Procurement Teams Run Purchasing With xSuite
Line-item automation that stays controlled
Automate purchasing at the line-item level with OCI catalog shopping, item-level approval, and workflow automation. You keep governance without slowing down requesters.
AI-powered capture for cleaner purchasing data
LLM-based extraction captures and enriches OC data to reduce manual effort and improve data quality. Business rules validate plausibility so your process stays audit-ready.
Fully automated processing of purchasing documents
Standardize and automate PO, OC, and DN handling end to end. Less manual handling means fewer delays and fewer downstream exceptions.
Deviation workflows that fit your organization
Spot deviations in order confirmations (OC) early and route them to the right owner with full context. Configurable workflows match your approval limits and policies, with every step logged for audit-ready traceability.
Root-cause resolution instead of firefighting
Stop fixing the same issues repeatedly. Identify why deviations happen and reduce repeat exceptions by supplier, category, or plant – not later in AP.
One solution across all SAP deployments
Run procurement automation consistently across ECC and SAP S/4HANA (on-prem, private cloud, public cloud, hybrid) without changing how teams work. Everything is SAP-certified and integrates seamlessly with SAP.
Trusted by Procurement and Finance Teams Worldwide
xSuite is a long-term AP automation partner for leading enterprises, trusted by 1,600+ customers globally.
The AP Results We Wanted
Bill Farrell
Faster Orders, Better Performance
Adam Subasic
Faster AP, Smarter Cash Flow
Daniel Boivin
More Cash Discounts. E-Invoicing Ready
Steven Davidson
Best Fit for Our Needs with International References
Natalja Herdt
Higher Cash Discounts. Full Transparency
Hafid Rifi
Generic Procurement Tools Automate.
xSuite Delivers Outcomes.
Manual re-keying from emails and PDFs slows down purchasing and receiving.
AI-driven Capture that validates Purchase Orders and Order Confirmations, eliminating manual entry.
Deviations and clarifications get stuck in inboxes, with unclear ownership.
Govern exceptions with structured workflows, clear owners, and traceable decisions embedded in SAP.
Limited visibility into status and bottlenecks creates delivery risk and downstream AP rework.
Use cockpit views to see status, prioritize work, and resolve issues earlier - before they block invoices.
Approvals happen at a high level, leaving line items uncontrolled and policies easier to bypass.
Enforce line-item control with governed workflows so buying stays compliant without slowing requesters.
Mismatches are discovered late, causing invoice blocks and repeated fire drills.
Detect mismatches early by matching PO, order confirmation, and delivery note data to improve match quality.
Combine Procurement With Invoice: Make AP Touchless, Not Just Faster.
xSuite Invoice automates capture, matching, and exceptions in SAP with governed workflows so more invoices post cleanly and audit-ready. Combined with xSuite Procurement, upstream buying discipline and cleaner OC/DN data prevent mismatches – so AP sees fewer blocks, and higher touchless processing.
Go Beyond Procurement: Make Your Supplier a Partner.
The xSuite Business Partner Portal improves supplier communication and gives suppliers real-time visibility into orders and invoices through a secure self-service experience. Standardize onboarding and business partner management, increase transparency on both sides, and speed up transactions with document flip for fast, guided document creation.
Frequently Asked Questions
Does it support ECC and all SAP S/4HANA deployment models?
Yes. It supports on-prem, private cloud, public cloud, and hybrid SAP landscapes.
Can we choose embedded in SAP or side-by-side on SAP BTP?
Yes. Choose the model that fits your roadmap and keep flexibility over time.
Do requesters and approvers work in SAP Fiori?
Yes. The experience is Fiori-first for requesters, procurement users, and approvers.
How does xSuite support governance and audits?
With process-driven workflows, controlled approvals, and end-to-end traceability across documents and decisions.
How does AI help in procurement beyond extraction?
AI extracts and enriches data, then workflows guide approvals and deviations with controlled, traceable handoffs.
What does “root-cause resolution” mean in purchasing?
Instead of repeatedly fixing the same exceptions, you identify patterns and address the source through standardized workflows and corrective actions.