Audit-Ready Archiving. With a Google-Like Search.
Instant ROI in Compliance and Daily Work
Stay audit-ready by default
Full governance with permissions, logs, versioning, and legal hold.
Find everything easy & fast
Elasticsearch-powered, Google-like search with previews and highlighting.
Scale without friction
Cloud-based architecture delivers enterprise-grade security and data privacy.
Archive in SAP and Beyond - Without Changing How Teams Work
Make archiving a natural part of your SAP processes. Users access documents directly from SAP Fiori or the xSuite web client. Documents move through SAP-certified interfaces, while a system-agnostic API lets you extend archiving beyond SAP when needed.
Access archived documents seamlessly from SAP Fiori and web
Connect via SAP-certified ArchiveLink and keep documents indexed for fast retrieval
Use CMIS support for SAP S/4HANA Cloud archiving scenarios
Support SAP ILM via WebDAV for retention and lifecycle needs
Extend archiving to non-SAP ERP systems and business apps via a generic archiving API
Compliant Archiving With Full Governance
Compliance requirements keep expanding – from retention rules to privacy obligations. xSuite Archive is SAP-certified and gives you controls that stand up to audits and internal governance.
- Enforce permissions with a comprehensive rights and rules concept
- Track every action with detailed logging for audit-ready traceability
- Version documents automatically to keep changes transparent
- Apply legal hold to protect records for legal purposes
- Keep access consistent across SAP Fiori and Web Users
Search and Retrieval That Feels Effortless
Archiving only works when teams can retrieve what they need instantly. xSuite Archive combines fast search with business context, so related documents stay connected.
- Search with auto-complete and “Did you mean” suggestions
- Filter results by category to narrow down instantly
- Preview documents fast with client-independent rendering
- Highlight found values to speed up review
- Link related documents (Purchase Order, Delivery Note, Invoice) via business references
Cloud Platform Built for Enterprise Security
Run archiving on a cloud-based platform that scales with your volumes and protects data privacy – aligned to modern SAP environments.
- Scale securely on multi-tenant cloud infrastructure
- Keep data separated and privacy protected with customer-tenant isolation
- Secure connections end to end with SSL and OAuth2 authentication
- Integrate via APIs in a controlled, governable way
- Enable role-based access and notifications through Azure AD integration
- Flexible SAP archiving scenarios with SAP-certified integrations
Why Finance and IT Teams Run Archiving With xSuite
SAP-native and SAP-certified
ArchiveLink integration with indexing, plus CMIS support for SAP S/4HANA Cloud.
Compliance by design
Govern permissions, logging, versioning, and legal hold in one solution.
Search that drives productivity
Powerful full-text search makes retrieval fast for audits and daily work.
Workflow support where it matters
Trigger and document review or approval steps when governance requires it.
Extend beyond SAP when needed
Keep SAP integration in focus, then connect non-SAP ERP systems and business apps via a generic archiving API.
Pricing that scales
Volume-based pricing supports unlimited users across teams.
Trusted by Finance Teams Worldwide
xSuite is a long-term AP automation partner for leading enterprises, trusted by 1,600+ customers globally.
The AP Results We Wanted
Bill Farrell
Faster Orders, Better Performance
Adam Subasic
Faster AP, Smarter Cash Flow
Daniel Boivin
More Cash Discounts. E-Invoicing Ready
Steven Davidson
Best Fit for Our Needs with International References
Natalja Herdt
Higher Cash Discounts. Full Transparency
Hafid Rifi
Generic Archive Vendors Provide Storage.
xSuite Delivers Intelligence.
Documents are scattered, and audits turn into search marathons.
Google-like search with auto-complete, previews, and highlighting - find anything fast.
Compliance controls are bolted on and hard to prove.
Compliance by design with permissions, logging, versioning, and legal hold.
Users have to leave SAP to retrieve documents.
Access archived documents seamlessly from SAP GUI, SAP Fiori, and web.
Storage bloats the SAP database and slows upgrades.
Store SAP business objects outside the database to reduce SAP DB load.
Scaling adds friction and security risk.
Cloud platform built for enterprise security and data privacy - scale without friction.
Frequently Asked Questions
Which SAP systems and deployment models are supported?
xSuite Archive supports SAP ERP and SAP S/4HANA landscapes and fits SAP strategies across deployment options.
Does it support SAP S/4HANA Cloud?
Yes. CMIS support enables SAP S/4HANA Cloud archiving scenarios.
How does it integrate with SAP?
Users access documents from SAP GUI or SAP Fiori, while transfer happens via SAP-certified interfaces such as ArchiveLink and CMIS.
How does it prevent SAP database growth?
It stores documents in secure, compliant external storage via SAP-certified interfaces, so you avoid consuming valuable SAP database storage.
Can it connect to other ERP systems beyond SAP?
Yes. A generic, system-agnostic archiving API lets you extend archiving to non-SAP ERP systems and business applications.
Does it support workflows?
Yes. Workflow support enables review and approval steps when archiving decisions require governance.
Is pricing user-based?
No. Pricing is volume-based, not user-based, so usage can scale across teams.