xSuite Invoice Public Sector
Smart Invoice Automation for Public Administration.
Immediate Benefits for Administration, Finance, and IT
All Channels, One Process
XRechnung, ZUGFeRD, PDF, email, or paper—every invoice is processed through a standardized digital workflow.
Deeply integrated with SAP
PSM and PSCD are natively integrated— —without a system change or media break.
Audit-ready from the start
Governance, logging, and archiving are part of the process from the very beginning.
End-to-End: From Invoice Receipt to Posting
xSuite Invoice Public Sector combines capture, validation,
workflow, approval, and archiving into a seamless digital invoicing process.
Structured and unstructured invoices are processed equally; relevant information is automatically recognized
and required fields are verified.
Omnichannel Invoice Capture – Centralized or Decentralized, Electronic or Paper-Based
Automated data capture via OCR and import of electronic formats (PDF, XRechnung, ZUGFeRD)
SAP-integrated validation with reconciliation of relevant master data
Digital Audit Workflow with Rule-Based Control
Completion of account assignments and invoice data by the Financial Accounting department
Digital Approval and Authorization by Authorized Persons
Posting directly within the designated SAP process—without a change in system environment
SAP-native integration instead of a siloed solution
xSuite Invoice Public Sector brings invoice automation right where your financial processes take place: directly into SAP. The solution supports FI, MM, PSM, and PSCD, thereby addressing both traditional accounts payable processes and the specific requirements of public sector budgeting and authorization processes.
- Support for FI, MM, PSM, and PSCD
- Using Commitments for Account Assignment
- Order Monitor for an Overview of Open Cases
- Specific verification and approval functions for PSM and PSCD processes
- Result: fewer manual tasks, fewer media breaks, faster processing
One workflow. A flexible user experience.
Review and approve documents wherever it works best for each role: In addition to the traditional SAP interface, xSuite Invoice Public Sector also supports web, mobile, and SAP Fiori. Workflow management is based on SAP Business Workflow, while the process is centrally managed in the background.
- Access via SAP GUI, the Web, mobile devices, and SAP Fiori
- Rule-based control, e.g., based on amount limits, account assignment objects, or variances
- Key functions for monitoring and administering processes
- A user interface tailored for financial accounting, specialized departments, auditors, and authorizing officers
Automation Meets Governance
In public administration in particular, it’s not just speed that counts—transparency, compliance, and controlled approval processes are equally crucial. That’s why xSuite Invoice Public Sector
combines automation with clearly defined verification and approval steps.
- Audit-Compliant Archiving via SAP ArchiveLink
- Workflow Log After Completion of the Process
- Invoice Receipt Log for Tracking Incoming Invoices
- Order Status Monitor for Tracking Processing Status
Ready for E-Billing and Digital Administration
E-invoices are becoming the standard—xSuite Invoice Public Sector lays the foundation for their automated processing in SAP. The xSuite components for e-invoicing enable the processing of XRechnung,
ZUGFeRD, and other formats based on European standards.
- Native processing of XRechnung and ZUGFeRD
- Support additional e-invoice formats based on European standards
- Planned integration with Peppol
- Plans to connect to public billing portals
Specializing in the public sector. Deep expertise in SAP.
xSuite Invoice Public Sector is not a generic invoice workflow solution with a downstream SAP interface; rather, it maps the specific processes of public sector contracting authorities within SAP. xSuite Public Sector Cube is provided as an SAP add-on and supports both SAP ERP and SAP S/4HANA.
- SAP add-on – not a separate system
- Supports SAP ERP and SAP S/4HANA
- The latest release notes document the supported S/4HANA versions (Release 5.2.14)
Why Public Sector Clients Choose xSuite for Automation
xSuite is used by a wide range of public-sector clients—from municipalities, city administrations, and government agencies to public authorities and universities, as well as municipal enterprises, special-purpose associations, and university hospitals. These benefits at a glance show why public-sector organizations choose xSuite for invoice automation.
SAP-Native End-to-End Automation
A seamless process from invoice receipt to posting, without switching systems.
SAP PSM and PSCD Integration
Tailored to the requirements of public budget and authorization processes.
E-Invoice-Ready
Natively process XRechnung, ZUGFeRD, and other European standards .
Rule-Based Workflows
Control based on amount limits, account assignment objects, or variances.
SAP Fiori & Mobile
Review and approve in the interface— —that corresponds to the respective role.
Audit-compliant processes
Traceability and Compliance on archiving and logging.
Resources for the Public Sector
Seven Insider’s Tips Selecting an SAP Workflow Solution for Invoice Processing
University of Stuttgart: Less Effort for Institutes and More Transparency in Accounts Payable
Talk to us
Contact us to learn how the xSuite invoicing workflow is natively integrated into PSCD/PSM—for end-to-end automation and full compliance in the public sector.
Your contacts from our Public Sector team
Daniel Petersen
Key Account Manager, Public Sector
041028838819
daniel.petersen@xsuite.com
Juliane Schuster
Public Sector Account Manager
041028838266
juliane.schuster@xsuite.com