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xSuite®—The Information Management Platform for Your Business Processes

Our state-of-the-art technology serves a diversity of platforms and IT systems. It has the potential to interconnect and communicate with disparate technologies. We support your global deployment of our software with multiple language options and an extraordinary installation concept. xSuite offers enterprises a broad range of intelligent, high performance workflow and process solutions.
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xSuite

The Core Technology for All Systems and Platforms

Technology for Integrated Information Management

xSuite provides you with workflow and process solutions. A company can purchase any number of modules and combine them as needed to form end-to-end processes such as procure-to-pay or order-to-cash. Solutions can be operated on-premises, in the cloud, or as hybrid-cloud solutions. xSuite can be connected to any existing system. It covers the entire life cycle of a document, from scan to archive. Extensive reporting and search functions, intelligent workflows and agent determination, modern GUIs, intuitive operation, and a modular concept are just a few of the many attractive features provided by the xSuite portfolio.

Are you convinced?

We’re online to help. Get in contact with our sales representative Franko Mustermann.

xSuite® Architecture – an Overview

Technology platform xSuite

The xSuite® Modules

Powerful modules provide for seamless operation of our intelligent core technology, creating a solution scenario that is literally integrated from end to end. These modules enhance your applications to provide optimal performance.

xFlow Process Analyzer

The xFlow Process Analyzer provides detailed analysis of functionalities enabling organizations to monitor and review their AP performance more closely. Current data is clearly presented and can be compared easily with the results of previous periods, allowing measurement and tracking against the KPIs your organization has defined. The results can be compared in diagrams and even analyzed down to the vendor level. The average processing time, number of invoices processed, lost cash discounts, and unreleased amounts can be analyzed at a click.

xFlow Recurring Documents

Invoice entries that repeat over a defined period of time—rent or bills from utility companies, for instance—can be processed with WMD’s Recurring Documents in SAP. The add-on Recurring Documents for xFlow Invoice processes these invoices with workflow support for ease in creating, editing, and approving recurring entries.

xFlow Interface

xFlow Interface is a flexible interface program for managing input and output channels. Any number of channels can be handled. File formats are transcoded and data streams harmonized to fit to the target system. xFlow Interface is delivered with everything you need to connect to scan clients, archives, ERP systems, document management systems, and more. As an SAP-certified product, xFlow Interface can also be used for SAP-integrated processes.

xFlow Interface WebScan

xFlow Interface WebScan is a web-based scan solution allowing quick, simple digitalization of documents at the work place. A central interface program transfers the information to downstream systems. Set-up is simple and centrally configured—customizing and enhancement is only necessary once. The intuitive web GUI makes for an easy, pleasant user experience.

xFlow Interface Mail

xFlow Interface Mail offers full integration and logging of document transfer to defined systems. All emails, invoices, and other attachments can be automatically routed from a dedicated receiver mailbox directly to the workflow process within the ERP system. xFlow Interface Mail successfully meets the technical challenge of full automation, integration and logging of document transfer to the ERP system. The module can also be used for sales order processing.

xFlow Interface Office+

An extension of the WMD interface solution xFlow Interface Office+ brings ERP and Office worlds together and transfers documents of any kind, including all common Office documents, to ERP systems. Also, any Office document from integrated applications—Outlook, Word, Excel, etc.—can be integrated into an archive or a workflow system or an ERP system such as SAP.

xFlow Interface ArchiveLink for SAP

xFlow Interface ArchiveLink supports the SAP scenarios “Late storing with bar codes” and “Assign, then store”. You can work with standardized SAP scenarios, regardless of which scan client you are using for archiving. The central Invoice Monitor provides a real-time view of processing status. You can customize any important processing event with user exits.

xFlow Archive

Our archive meets all standards for long-term information storage. It is tested and tamper-proof, offering unmatched speed in data retrieval. xFlow Archive can archive data from any ERP system or other data source in parallel. The flexibility offered in configuration is impressive in its flexibility. Thanks to a range of interfaces, existing data can be imported or migrated.

xFlow Enterprise Bus

The xFlow Enterprise Bus is a WMD database solution for the automated recognition of inbound records. Incoming documents undergoe OCR and are then processed by the xFlow Enterprise Bus in a free-form data extraction process. The document class can be determined based on an algorithm, and validation of the captured results and master data proceeds by means of a solution package for invoice receipt (xFlow Invoice). After processing, information is transferred to downstream systems.

xFlow Data Management

xFlow Data Management is part of the Enterprise Bus. Process optimization requires that certain data be checked or supplemented in projects. This might apply to vendor master data, purchase order information, goods receipt, or other data. WMD developed xFlow Data Management for sourcing and preparing the data from different systems. The information received from the different systems comes already logged and in the exact form necessary. The persistent long-term monitoring only allows new or changed data to be transferred.

Hako GmbH

Just the professional way that WMD prepares you in understanding and using the functionality of the solutions is worth the price.

Lasse Karnatz
Head of Financial Accounting
Hako GmbH
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Neue Osnabrücker Zeitung (NOZ)

WMD is an established manufacturer that consistently improves its own products and allows customers to add further modules on demand. For us, working with a SAP-certified solution brings peace of mind since we can rest assured that our system continues to operate reliably even after SAP release changes.

Sören Gödde
Director of SAP Basis and basecom Project Management
Neue Osnabrücker Zeitung (NOZ)
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R+V Versicherung

Thanks to their solution and know-how, WMD was able to perfectly map our procedural concept. Furthermore, their solution is SAP certified, and the release process is deeply integrated with SAP-ERP thanks to the WebClient. Also, the work items are included in the universal work list provided in the SAP portal, allowing users to view all items – even those from the xFlow system workflow – in their SAP work item list. For us, these are the key benefits that make the new system so valuable for us.

Jochen Emrich
Head of Financial Accounting
R+V Versicherung
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Klosterfrau Berlin GmbH

The successful integration of order and payment in an electronic context means clear progress to our company. All transactions ranging from purchase requisition and purchase order to goods receipt, invoice approval and final release are now visible as a coherent procedure that is completely traceable and accessible, and can be edited very quickly.

Mikis Rolke
IT and Communication
Klosterfrau Berlin GmbH
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Pfalzwerke AG

Keeping the project down to three months from the workshop to go-live was quite an athletic achievement. This timeframe was considerably shorter than that of comparable implementations. Not only the excellent project coordination between prego services and WMD, but also the accessibility of Pfalzwerke in matters of communication during go-live were factors that made it easier for us to meet the milestones in our schedule.

Reno Uhl
Project Manager prego services
Pfalzwerke AG
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Service Center for Business Administration at Diakonie Himmelsthür e.V.

The tension between socially-oriented action and available funds demands responsible, sustainable allocation of resources in all business decisions.

Karsten Baufeld
Managing Director
Service Center for Business Administration at Diakonie Himmelsthür e.V.
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Vorwerk Deutschland Stiftung & Co. KG.

With the switch to electronic processes, we anticipated shorter processing times for quicker invoice cycles, greater transparency in open payables, and cash discounts resulting from prompt payment.

Sylvia Cornelius
Director of Accounting
Vorwerk Deutschland Stiftung & Co. KG.
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BBRZ Group

We evaluated many standard solutions, including WMD xFlow Invoice, to identify the most suitable technology. Many providers base their solutions on Microsoft SharePoint. But there is an inherent problem with this approach: It creates a ‘parallel universe’ for the administrative invoice processing staff since they are exclusively working within the SAP ERP system. But if the solution integrates with SAP, there’s hardly anything that needs to be taught to the users, resulting in a very low training overhead.

Dieter Lamb
Head of the IT Specialist Systems Department
BBRZ Group
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ALK-Abelló

With this sofware, we are able to use the same technology for processing invoices along with documents from other departments such as purchasing or sales orders.

Charlotte Trads Olesen
Senior SAP Consultant
ALK-Abelló
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Intershop

We didn’t want to have a long-drawn-out project—we needed the system to be deployed right away. Other upcoming projects, among them the annual financial statements, were already in the pipeline.

Petra Stappenbeck
Director Finance
Intershop
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Sharp Electronics

The electronic workflow was our first step on the path to optimization and greater efficiency as it allowed us to release invoices faster and without errors. xFlow Interface Mail takes this to the next level by further improving our cycle time and the quality of invoice processing.

Ernst Schorning
IT Manager
Sharp Electronics
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Sharp Electronics

xFlow Orders is a highly useful software solution that accounts for the business processes used to process orders day in day out. This has also helped to improve our customer rela-tionships as we are now able to provide them with the credit notes much faster than before.

Ernst Schorning.
IT Manager
Sharp Electronics

Baugenossenschaft Bergedorf-Bille eG

WMD customized our EASY system for the project record in terms of adding specific logic that matches the corresponding individual case, turning it into something much more sophisticated than a standard product.

Holger Timmann
IT-Leiter bei der Baugenossenschaft Bergedorf-Bille eG
Baugenossenschaft Bergedorf-Bille eG
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KWS Services Deutschland GmbH

It was important to us that the invoices be transferred to the SAP system quickly. This was enabled by the deep SAP integration of the WMD solution. At the same time, since eighty per cent of our releasers do not work with SAP, we needed a web-based GUI for the release workflow. This functionality was a decisive criterion for us in making our choice.”

Jochen Flemnitz
Head of Purchasing and Workshop
KWS Services Deutschland GmbH
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ALBA Group

The automatic workflow process with xFlow Invoice supports our users both in the subsidiaries and in the shared services centers. Besides, the solution offers KPI reporting on the workflow process, which is important to us. We can use it whenever we want to generate up-to-the-minute analyses of different organizational structures, invoice statuses, agents involved in the process, and the process history.

Max-Christian Zehner
Corporate IT / Corporate Performance Management
ALBA Group
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pfm medical ag

WMD provided us with the ideal support in this project. In particular, its professional support in the start-up phase ensured that we were soon able to train the employees for the most part on our own. Also, all of this was only possible due to the exceedingly committed work of the new key users from Procurement and Accounting. Ultimately, they were the ones who really pulled the project through.

Ralf Krohn
SAP Specialist BW
pfm medical ag
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apetito AG

We decided on the WMD solution primarily because of the high performance the technology offers.

Markus Thiemann
SAP expert and head of the project for electronic invoice release
apetito AG
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Emery Oleochemicals

With WMD xFlow, we are able to standardize our P2P process worldwide and
achieve a new level of performance and satisfaction not only among our employees and the management but also ultimately among our vendors.

Ramesh Kana
Senior Vice President, Chief Financial Officer and Chief Transformation Officer
Emery Oleochemicals
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HAUNI Maschinenbau AG

The demands we placed on our new technology partner were very high and very specific as the system we’d had up to that point was already tailored to our exact needs. It’s not as if we’re starting with a wide open field—for a new provider, it was certain to be a challenge.

Gabriele Wolff
Head of Accounting
HAUNI Maschinenbau AG
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Carglass GmbH

It’s because of this new system that we are so much faster in settling invoices. The processing time for invoices has been reduced through scanning and workflow, and our authority regarding commitments and documents that are in circulation has increased significantly.

Ute Wedding
Team Leader of Payables
Carglass GmbH
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AlzChem AG

With the invoice approval workflow within SAP, we ensure greater overall transparency in accounting. This is apparent in improved results shown in monthly and annual financial reports.

Stephan Hahn
Head of IT
AlzChem AG
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HAVI Logistics IS GmbH

What we really like about WMD, is that, though the workflow takes place in SAP, it can be viewed by non-SAP users via the Web client. The view they have is exactly the same as the one that SAP users have. The high recognition rate of the OCR components offered by WMD also convinced us.

Holger Voss
Senior Process Engineer
HAVI Logistics IS GmbH
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Hansgrohe AG

For us as SAP application consultants, an SAP-integrated solution is helpful because release changes of the ERP system are so much easier. Third-party tools always require time-consuming adaptation to a new SAP version – for this, we always need allocate a large number of consulting days. This is not necessary with a solution that is directly integrated into SAP.

Natalja Herdt
SAP FI Consultant
Hansgrohe AG
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Workflow Management & Document Consulting

Our experience provides our customers with the assurance that, even in specialized applications such as IS-H Med for public clinics, they can fall back on an SAP-integrated solution for processing invoices.

Dirk Habenicht
Teamleader Public Solutions
Workflow Management & Document Consulting

Panasonic Europe Ltd.

Today we map our entire invoice verification using the WMD xFlow Invoice workflow solution, which is based on SAP standards. As a result we are able to achieve extensive standardization for processing invoices and credit notes throughout Europe. There is no longer any need to transport paper documents and all people involved can view the release status of their invoice at any time.

Dirk Bammann
General Manager European Projects
Panasonic Europe Ltd.
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Ball Packaging Europe

We were looking for an IT solution to bring more transparency to our international incoming invoice processes and to improve reporting, particularly in light of ever-stricter compliance requirements. The fact that we have several regional offices located across Europe represented a big challenge.

Ralf Weidenbach
Manager Strategic Initiatives
Ball Packaging Europe
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Allianz Business Services s.r.o.

There is no doubt that this project is unique due to its international character. When we’ve finished the final phase of implementation, the needs of all nine Central and Eastern European countries will be covered, and that with a single solution that is easy to administer.

Peter Kožka
Head of Department, Processes
Allianz Business Services s.r.o.
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CWS-boco Deutschland GmbH

Every document type requires a different business process. However, it is not feasible for CWS boco to employ a dedicated workflow solution for each and every document type or business process. This is why the generic approach of the WMD xFlow product family perfectly caters to our needs. The graphics-based modular workflow engine is easy to configure and can be used for virtually any workflow.

Marco Sanz Karl
Head of IT
CWS-boco Deutschland GmbH
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VSE AG

What made this project extremely efficient for us is that WMD provided us with the opportunity to re-analyze our internal workflows during the course of the project and take additional optimization measures based on the findings. Naturally, this increased the project volume, but the added effort was very much worth our time.

Jörg Frenzel
Project Manager
VSE AG
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Schnellecke Logistics AG & Co.KG

There are many invoice processing solutions based on SAP, but few offer an SAP-certified end-to-end process as WMD does. That was a crucial factor contributing to our decision.

Bernd Grimm
Senior Manager IT
Schnellecke Logistics AG & Co.KG
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