Both electronic archiving and replacement of paper-based processes with electronic workflow scenarios offer enormous increase in efficiency and cost-saving potential. The value of using electronic folders and workflows quickly becomes apparent when staff requires access to documents from different locations. Many companies that use the SAP module Human Capital Management (SAP HCM or SAP HR) for personnel work already have an electronic archive system in place for data storage. The common practice is to scan personnel files and then to link them to the corresponding SAP infotype.
HR staff is granted general access to data and documents. Staff members can connect other applications and manage processes. Just as in an electronic folder, data and documents of different types can be included in a folder. For example:
Scanned personnel file
xFlow Personnel File offers far more options than an electronic folder—you can link your processes to additional SAP reports and external sources, and it is even possible to initiate workflows. This way you can easily retain the four-eye principle when removing file content or any other precautionary step necessary for HR processes.