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Software Products
Orders – Process Incoming Orders
Are your sales through the roof but you can't keep your operations up to speed? Establish the basis for quick fulfillment by automating incoming sales orders with xSuite Orders. All data is available on demand, no matter how or where the order is received. Seamlessly integrated and certified in SAP, xSuite Orders will accelerate your processing and contribute to the improvement of your customer relationships.
Go to productMailroom – Mail Distribution Made Easy
xSuite Mailroom is the central solution for your incoming mail. With automated classification, processing and distribution. Versatile and decentralized input scenarios for both digital and analog documents. And a significant plus in simplicity, speed and transparency.
Go to productContract Management
Otris’ digital contract management software “contract” gives you central access to all stored contracts and related documents — even in more remote offices of your company. The solution gives you full control over the life cycle of all your contracts, adapted to meet your requirements.
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Smooth the Path to Order Fulfillment
Are your sales through the roof but you can't keep your operations up to speed? Establish the basis for quick fulfillment by automating incoming sales orders with xSuite Orders. All data is available on demand, no matter how or where the order is received. Seamlessly integrated and certified in SAP, xSuite Orders will accelerate your processing and contribute to the improvement of your customer relationships.
Faster Order Processing for More Satisfied Customers
When customers have signed, timely processing of orders and debit notes in SAP SD makes for satisfaction. With digital processing through xSuite Orders, you can execute these tasks quickly and efficiently.
Automatic Extraction Covering All Input Channels
Customers might send you orders by post or fax, or by e-mail in a variety of electronic formats. Whichever path they take, transfer of data into your SAP system is fully automated with xSuite Orders. You can skip the task of manual data entry and launch straight into processing the sales orders.
Respond with Workflows, Anywhere and Everywhere
xSuite Orders processes not only orders but also debit notes. Our workflows map each and every step of your established internal release structures and processes. xSuite user interfaces have been optimized for ease of use. Sales back-office workers can use the familiar SAP GUI, while head of sales might click into the SAP Fiori app to approve the data on a smartphone or tablet.
Further Information for Download:
Product information xSuite Orders
Product information xSuite Basic Module
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xSuite Orders
Process sales orders in SAP
- Flexible workflows:
Approval and release, adapted to your processes - Ideal for SAP:
Current certification, deep integration - Order workflow for all SD order types
Quick, easy processing of incoming debit notes
Get in touch:
Request a quoteAdditional functions
- Clear display of document image, including highlighting of found data
- Features for direct comparison of document data and SAP data
- Multiple levels for checking and release processes, including dual check
- Role-based release table
- Release by line item
- Sales Order Overview for single source of truth and general access
- Process overview in cockpit
- Access from SAP GUI, SAP Fiori or xSuite web client
- Direct access to SAP, e.g. to purchase order
- Integrated customer communication tools, including e-mail templates
- Audit-proof workflow log
Waiting for the Mail?
Extended idle times, incorrect sorting, roundabout delivery? With xSuite Mailroom, that's a thing of the past. This intelligent solution automates mail distribution – and classification, and processing. With versatile input scenarios for digital and physical documents spanning geographic locations, Mailroom's simplicity, transparency and speed add clear value to your processes.
Mail Distribution Made Easy
In today's digital world, delivery is expected to be rapid and on-target. No matter how well-organized an organization might be, it will experience immediate benefit from a multi-channel mailroom system. Mail receipt is easier, sorting and forwarding simpler, and the entire process faster and more transparent. Our Mailroom digitizes your inbox and initiates the automation of subsequent processes.
Fast, Transparent, Multi-Channel
xSuite Mailroom monitors incoming channels, classifies documents, compares them, validates them, and routes them on to their destination. Mail distribution is fully automated, regardless of whether post is physical or digital – and manual handling is possible too. It combines seamlessly with other xSuite modules for a document workflow that is more inclusive and wider ranging than ever.
AI Included
To make mail processing even easier and more efficient, xSuite Mailroom relies on AI technologies. Document classes no longer have to be trained by hand, the system learns them by itself. The same applies to document fields: Manual training for each individual business partner is no longer necessary. This enables automated processing, even if incoming documents differ in structure and appearance.
Further Information for Download:
Product information xSuite Mailroom
White Paper Hybrid Scenarios with the xSuite Cloud
White Paper Harnessing the Potential of Digitalization
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xSuite Mailroom
Your digital mailroom in the cloud
- Accommodates a wide range of input scenarios:
Scan client, e-mail, office applications, file system - Intelligent classification:
Automatic sorting with machine-learning algorithms - Data extraction:
Extraction of up to 11 fields
Starting at €286.20/month
Request a quoteAdditional functions
- Validation of extracted data and classified documents in the web client
- Export to any end system, archive, or e-mail recipient
- Individual authorization control
- Implicit and explicit training of classification models
- Customizable form views
- Connection of directory services via OAuth, OpenID Connect, or SAML
- Determination of recipient through machine-learning algorithms
- Recognition of business partner through searches of recognized fields in the master data
- Integrated OCR based on Tesseract
Is Island Culture Compromising Reliability in Your Contract Management?
Are your contracts processed and stored by different departments and offices? Are you seeking a monitoring tool that will ensure timely termination and avoidance of duplicates? Otris contract supports you with total lifecycle management, monitoring all deadlines for and notifying responsible parties when action is required.
Management and Mechanisms over Contract Life Cycle
Keep track of cancellations and automatic extensions before they crop up on you. Total lifecycle management supports you from the creation of a contract throughout the approval workflow. Then it serves as a database for all contracts. The contract folder deadline monitor keeps track of multiple deadlines in each contract, triggering escalation when any of the deadlines monitored is in danger of being missed. As additional security, substitution rules can be defined to bridge absences.
Open Platform for Effective Monitoring
The otris contract digital management tool pulls together all written agreements and related documents for access even far away from headquarters. The system informs the responsible party when tasks need to be performed. With a full range of options for integration, the user has a comprehensive view of the information objects in the contracts, independent of media. The user can view documents and notes in a broad range of formats — Office documents, JPG, e-mails and scanned documents in PDF form.
Features
- Transparent management of every type of contract
- Straightforward authorization concept
- Deadline management with multi-level reminder method
- Deadline calendar with escalation mechanism
- Optional revision-proof archiving
We develop software applications for document-based processes. With our globally standardized digital solutions, workflows are simple, secure and time-saving. We digitalize and automate your purchasing, accounts payable and ordering procedures, and provide practical file management and archiving products.
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