We provide you with the solution to level up efficiency in archiving – for SAP and beyond. So you can focus on what’s really important! Your benefits at a glance:
xSuite Archive comes with all functionalities needed to enable fully compliant storage of business-critical documents.
Because when it comes to archiving your documents, it’s not only about filing – but about quickly retrieving them, too.
Data is the new gold. But only if it is well organized. xSuite Archive provides well-structured data storage and enables you to easily gain relevant insights.
The vendor made a very good impression with its presentation. xSuite offers an end-to-end portfolio that can run on S/4HANA and enables us to roll out internationally.Read success story
With the xSuite invoice workflow, the company not only digitalized its invoice processing, but put it through a comprehensive overhaul as well.Read success story
In Denmark and Singapore, for example, it is 5 years, in the Netherlands 7-9 years, in Spain 6-10 years and in Germany and France the mandatory storage period is 10 years. In the US, there is no universal retention period - but it is generally recommended to keep invoices for at least seven years.
Yes, it is possible to use an Identity Provider to log in to the archive solution of xSuite via single sign-on as well.
xSuite Archive offers different possibilities to restrict the access to documents. Therefore, there is a differentiated rules and authorizations concept. On the one hand, the software offers the "Legal Hold" function. This locks documents so they cannot be modified or deleted, but access is still possible. The "Delete" option, on the other hand, permanently removes the document from the archive. For this reason, authorization for deletion should only be granted very selectively.
Our archiving software is available in different service and deployment forms. This includes public cloud, private cloud, and on-premises. The public cloud option is a typical SaaS offering, the private cloud and on-premises options can be complemented with managed services.
Yes, the software supports archiving with SAP ILM and is certified for SAP ILM via WebDAV. You can find more information on this subject in the following blog article: https://www.xsuite.com/en/blog/in-a-nutshell-archiving-with-sap-ilm/
No, in principle you can archive all types of documents and files.
In addition to invoice archiving, many customers also use xSuite Archive for related contracts, order documents or delivery notes.