Processing Delivery Notes in SAP

Processing Delivery Notes in SAP

How Far Away Is Touchless?

You have a perfect touchless process set up, but yet invoices keep on popping up for employees in Accounts Payable to handle manually. Why? Because goods receipt hasn’t been posted. The workflow can’t be initiated without it, so the agent has to figure out what’s happening. Has the order been received at all? Does it just need to be posted? The agent makes a phone call or writes an e-mail inquiring whether the goods have arrived; if so, he requests that the goods receipt be posted. Until that happens, your sophisticated touchless process is stalled, and the invoice must wait.
That’s where xSuite Delivery Notes Cube comes in.

Easy posting of goods receipt

Getting delivery bills processed quickly for goods receipt is key to optimizing your supply chain management – and it's just what xSuite Delivery Notes Cube supports you in. xSuite's solution provides seamless monitoring and controlling of delivery bills processing to significantly improve your procurement process.

Simple and flexible anywhere

When goods arrive, so does a delivery bill; sometimes transmitted digitally, but often in paper. It can be processed directly at the Goods Receiving department or at a central location, depending on how your company works. Our solution for processing delivery notes is easy to operate and flexible enough to fill all kinds of requirements. It can be adapted to different scenarios and accommodates a wide variety of input channels and formats, from paper to machine-readable.

Automate steps from receiving to posting

Delivery Notes significantly simplifies the steps involved in processing incoming delivery bills. What this means is:

  1. Instead of manually entering data from the delivery note document into your SAP system, OCR is performed, and the information is automatically transferred to the appropriate SAP fields.
  2. You validate the data in a clearly arranged dashboard, which displays the document image with all highlighted values. This brings the effort for the check down to a single click.  
  3. Matches for order items are proposed automatically and just need to be confirmed.
  4. When confirmed, the goods receipt is automatically posted in SAP.
  5. The delivery bill is automatically attached to the material document, via SAP ArchiveLink.


Convenient dashboard options

When you are validating the delivery bill, you can make use of other functions as well. Of course, you can check, save or post the document – all directly through SAP. If an incorrect document or a duplicate has crept in, you can delete it or change the document type. You can also upload attachments or send a query to the supplier by e-mail. All work steps, accompanying documents and communication are documented in the log. 

Get in touch

xSuite Delivery Notes Cube

Processing Delivery Notes in SAP

  • More efficiency:
    Automate individual steps or complete background posting
  • Customizable to your requirements:
    Process any format on site or centrally
  • Ideal supplement for SAP MM:
    Deep integration, attaching to the material document via SAP ArchiveLink
Get in touch:
Request a quote
Additional functions
Additional functions
  • Comprehensive overview in the Delivery Notes Monitor
  • Intuitive viewer incl. highlighting of found values for convenience in validating OCR results
  • Direct access to SAP transactions, e.g., the purchase order
  • Integrated supplier correspondence incl. e-mail templates
  • Automatically generated log file

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