Electronic Purchasing Folder

Electronic Purchasing Folder

Navigating Too Many Systems?

For an critical meeting with a vendor, you need to pull together important pieces of information: e-mails from Outlook, invoices from the SAP system, the contract from the file cabinet at headquarters... and then there's the protocol from the last meeting... You know the scenario. In a situation where your negotiation competence is required, instead of having clarity, you're in a scramble to find documentation and details.

The Power of Simplicity

The electronic Procurement File is an overview of documents across systems for a simplified user experience. In a dashboard that is coherent, transparent and clearly arranged, you can drill down to SAP records and all other important information on all transactions relating to a vendor or a given procurement transaction, including electronic and paper-based correspondence. Contracts can be viewed in line with authorization guidelines.

Integration into Your Procurement and Invoice Processes

xSuite Procurement File Cube can basically be used as a stand-alone vendor file. If xSuite already covers processes such as invoice approval or procurement, you can integrate Procurement File to seamlessly connect the transaction-based file storage with integrated workflow-supported processes. When systems and data containers are interconnected, the overview includes transactions from the workflows – purchase orders, goods receipts, and inbound invoices.

Download more information:

Product information xSuite Procurement File Cube
Case study Schwartauer Werke

Get in touch

xSuite Procurement File Cube

The Procurement File for SAP

  • See it all:
    Display of SAP and non-SAP data and documents
  • SAP integration:
    SAP FI/MM integration as native SAP Fiori app
  • Intuitive contract management included:
    Retention of data, deadlines and documents
Get in touch:
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Additional functions
Additional functions
  • Mass data capture
  • Display of archived documents in folder
  • Office integration, mail-merge support
  • Workflow integration, e.g. for queries or resubmissions
  • Chronological view of all documents in folder
  • Role-based views
  • Direct access to SAP Fiori Apps, e.g. FB03
  • Integrated authorization concept, with continued use of existing SAP authorizations

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