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How to reduce AR/AP expenses with E-Invoicing

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Wanted: Consultants in Digital Transformation and P2P Processes

We are seeking junior or senior consultants for the locations Ahrensburg (near Hamburg), Berlin, Dortmund, Frankfurt or Munich. We would be pleased to receive your application!

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Fraud in Accounts Payable: Fake Invoices, Real Threat

The impact of AP fraud on an organization can be extremely detrimental due to the scope and amount of money involved...

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Dole Packaged Foods & xSuite: A Success Story

Find out how our customer was able to reduce the average lead time per invoice by over 60%...

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There for You Worldwide

Our head office is in Northern Germany, and we serve you worldwide from branches in seven countries. We are your experts on digitization, automation and document management.

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ACADEMY Hygiene Concept for Classroom Training at xSuite

Provided that classroom training will be allowed again, we will generally offer it as part of the xSuite ACADEMY. For the protection of your health in times of Covid-19, we have developed a thorough and binding hygiene concept.

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Our SaaS offers from the cloud for you

Our SaaS offers from the cloud for you

The cloud is the next step in the consistent digitalization of business processes. At xSuite, we follow the motto "Cloud first, but not Cloud only". With our solutions, we enable you to expand your existing on-premises system landscape with flexible services from the cloud. These hybrid scenarios combine the best of both worlds.

Cloud Solutions

Digital Mailroom in the Cloud

Digitize Your Processes from the Start

xSuite Mailroom Helix is the central solution for your incoming mail. With automated classification, processing and distribution. Versatile and decentralized input scenarios for both digital and analog documents. And a significant plus in simplicity, speed and transparency.

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Document Extraction in the Cloud

Automate Your Data Extraction

xSuite Capture Helix extracts, interprets and validates inbound invoices in the cloud, reducing monotony and error. Start your workflow with document capture to accelerate extraction and all other steps up to validation. Capture is an ideal foundation for a digital P2P workflow.

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Archiving in the Cloud

Make Your Archiving Future-Proof

xSuite Archive Helix provides reliable long-term storage for all sorts of information in the cloud: Inbound invoices, documents from an ERP system, e-mails – the list goes on. Perform full-text indexing for broad-range searches, drill-down to that one document you need – it's are all there, and all at top speed.

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Business Partner Portal

Extend Your Digital Ecosystem

Operated on the SAP Business Technology Platform (formerly SAP Cloud Platform), the xSuite Business Partner Portal Sphere integrates your suppliers into your digital ecosystem. This streamlined P2P workflow feeds effortlessly to and from your established SAP infrastructure.

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Packages

xSuite Mailroom Helix

Your digital mailroom in the cloud

  • Accommodates a wide range of input scenarios:
    Scan client, e-mail, office applications, file system
  • Intelligent classification:
    Automatic sorting with machine-learning algorithms
  • Data extraction:
    Extraction of up to 11 fields
Starting at €286.20/month
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Additional functions
Additional functions
  • Validation of extracted data and classified documents in the web client
  • Export to any end system, archive, or e-mail recipient
  • Individual authorization control
  • Implicit and explicit training of classification models
  • Customizable form views
  • Connection of directory services via OAuth, OpenID Connect, or SAML
  • Determination of recipient through machine-learning algorithms
  • Recognition of business partner through searches of recognized fields in the master data
  • Integrated OCR based on Tesseract

xSuite Capture Helix

Data extraction in the cloud

  • Data extraction:
    Automatic extraction of data from invoice documents
  • Validation:
    In the web client or SAP-integrated
  • Artificial intelligence:
    Implicit training of extracted fields with machine-learning algorithms
Starting at €249.60/month
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Additional functions
Additional functions
  • Seamless integration for validation in SAP GUI with direct access to real-time data, vendor master data, purchase orders, and goods receipt
  • Recognition of company codes and implicit field training with machine learning
  • Extraction of billing information and of contents defined in up to six customer-specific fields
  • Validation of extracted data and classified documents in the web client
  • Export to any end system, archive, or e-mail recipient
  • Individual authorization control
  • Customizable form views
  • Connection of directory services via OAuth, OpenID Connect, or SAML
  • Recognition of company codes through machine-learning algorithms
  • Recognition of vendor through searches of recognized fields in master data
  • Integrated OCR based on Tesseract

xSuite Archive Helix

High-speed archiving in the cloud

  • Powerful:
    Highest performance with latest web technologies
  • Flexible:
    Dedicated document storage for SAP, or central repository for all company documents
  • Seamless:
    Connection to existing processes and systems
Starting at €190/month
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Additional functions
Additional functions
  • Ready for SAP ArchiveLink
  • Full-text search with auto-complete and attributive search
  • Schema-free hit lists
  • Rendering in the web client, preview from the hit list
  • Highlighting of the search term in the document and in the preview
  • One-click filter by categories
  • Logical links between documents via relations
  • Comprehensive set of features for definition of roles and authorization
  • Versioning of archived documents
  • Legal hold for revision-proofing of legally relevant documents
  • Mapping of retention periods
  • Connection of directory services via OAuth, OpenID Connect, or SAML

xSuite Business Partner Portal Sphere

End-to-end digital communication with suppliers

  • Efficient and transparent:
    Serves as the central communication interface in the P2P process
  • Exchange of all relevant documents:
    Purchase order, order confirmation, shipping notification, invoice
  • Perfectly integrated:
    Connection to your SAP system via SAP Business Technology Platform
Starting at €170/month
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Additional functions
Additional functions
  • Self-service onboarding, updating of supplier master data
  • Individual discount offers (dynamic discounting)
  • Conversion of an order into subsequent documents (PO flip)
  • Public and private messages
  • Suppliers can access current status of transactions at any time (graphical representation)
  • Upload of documents and attachments
  • Intuitive operation via web client
  • Suitable for SAP S/4HANA and SAP ECC systems

xSuite Cloud Video

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