Invoice Processing in SAP

Invoice Processing in SAP

Never Change a Running System?

Really? Are you and your associates aware of how much quicker a process can go, how much less typing and footwork is actually necessary, and how much more time can be freed up for core tasks? Digital workflows simplify and accelerate invoice approval, with added transparency at all levels.

One Solution for Everything

xSuite Invoice Cube is a powerful tool for bringing all forms and formats of invoice documents through to release. The invoice processing workflow is easily customized to meet company requirements. The package supports physical and digital invoices with and without SAP PO reference (MM/FI), and invoices can be released item by item.

100% Digital, End-to-End

xSuite Invoice Cube provides you with all the components you need for a streamlined invoice-processing workflow. Enjoy a state-of-the-art document extraction tool, high recognition capabilities and easily changeable rulesets. Automatically transform relevant data into usable vectors, automating the vast bulk of the verification task and routing information to SAP. Approval and release workflows are triggered automatically for parked and posted documents. Document images are stored in SAP ArchiveLink, which ensures compliance and security.

Superior Usability for All Associates

xSuite Invoice Cube serves accountants, approvers, and releasers across systems, departments and geological locations into a streamlined process, in SAP and on the web. Whether you are from purchasing, accounting, or another department, you have easy access to the workflow. If you are a cost center manager, you can click into the transaction and approve it on your smartphone in the SAP Fiori app. Accountants can process the transaction in the SAP user interface. A full range of functions is enhanced with detailed reporting and analytics.

If your business is growing, let xSuite Invoice Cube help you scale. Drive profits from detailed analytics to provide clarity and insight for company management. Exhaust a full range of functions and direct access to transactions in the SAP GUI to enhance employee satisfaction in accounting. Track vital KPIs on the xSuite Invoice Cube dashboard and respond quickly to changing conditions. Rest in the assurance that your data is intelligently stored, and compliance and security are provided from the start. The scenario is an integrated digital workflow that reliably streamlines the invoice verification process, allowing operations to contribute to company profitability and even provide strategic insight through analytics and reports.

We Love Invoices

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xSuite Invoice Cube

SAP-integrated invoice processing

  • Flexible workflows:
    Approval and release, adapted to your processes
  • Ideal for SAP:
    Current certification, deep integration
  • One solution for all kinds of invoices:
    Paper, e-mail, PDF, XML, portal-based – for both MM and FI
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Additional functions
Additional functions
  • Intelligent account-assignment proposals based on machine learning
  • Automatic check based on three-way match, background posting option
  • Use of Process Analyzer to measure compliance with KPIs
  • Access from SAP GUI, SAP Fiori, or xSuite web client
  • Clear display of document image for invoice data in SAP
  • Easy handling of recurring entries
  • Multiple levels for checking and release processes, including dual check
  • Role-based release table
  • Release by line item
  • Tolerance customizing for MM documents
  • Invoice Overview for single source of truth and general access
  • Process overview in cockpit
  • Integrated supplier communication tools, including e-mail templates
  • Audit-proof workflow log

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