Switching to xSuite – How to Make the Move Without Regrets

02.07.2025

Topic: AP Automation | xSuite Group

From Worry to Solution – How Companies Smoothly Transition to xSuite and Save Time, Costs, and Stress

Switching software often sounds like risk, effort, and uncertainty. Especially when existing processes seem to “work somehow” many companies stick with their legacy systems – even if they no longer meet current needs. But here’s the truth: to work efficiently, securely, and future-ready in the long term, you need a system that grows with you. That’s where xSuite comes in.

The Most Common Concerns About Switching – and the Reality Behind Them

“The switch is too complex,” “We don’t have the capacity,” “What if we get stuck in the middle of operations?” – these are concerns we hear regularly. They’re understandable, since a system change impacts not just technology, but people and processes too.

The good news: switching to xSuite is much easier than many think. Why? Because we know exactly what matters – and our solution is designed to integrate seamlessly into your SAP environment.

How Does the Switch to xSuite Actually Work?

A successful transition starts with transparency. That’s why we offer a free initial consultation before the project begins. We analyze your current setup, identify optimization potential, and provide an initial assessment of effort, timeline, and costs.

Typical process:

• Individual needs analysis – How many invoices? Which systems? Which workflows?
• Migration plan with clear milestones – tailored to your environment
• Smooth implementation – without business disruption, supported by proven project management
• Go-live with personal support – before, during, and after launch

What Affects the Cost?

With xSuite, there are no hidden fees or confusing extra charges. Licensing is transparently based on document volume. And because many features – including validation, approval, escalation, invoice register, and AI-powered account assignment – are available out of the box, you save not just at launch but also on long-term maintenance and customization.

Example from the field:

One of our telecommunications clients was able to:

• Cut personnel costs by 30%
• Reduce invoice processing time from 8 to 3 days
• Realize over $2 million in additional cash discounts

How Long Does Implementation Take?

Of course, that depends on the complexity of your system landscape – but whether you're handling 1,000 or 100,000 invoices per month, our team has the right solution for every business size. Many customers report noticeable improvements within just weeks of starting the project.

What About Support?

One of the biggest differences compared to other vendors: xSuite doesn’t just develop the software – we also handle implementation, training, and support. Our team is locally available and deeply familiar with your solution. No anonymous hotlines here – just real support from real people.

Conclusion: It’s Worth Switching – Act Now

Switching to xSuite isn’t a risk – it’s your opportunity for real efficiency gains, process reliability, and future-proofing. With a clear roadmap, transparent cost structure, and personal support, we make switching as easy as possible.

Make the move now – and never look back.

Want to learn more?
Download our whitepaper
Schedule your free initial consultation:
info@xsuite.com | +49 (0)4102 / 88 38 0